Subcontractor compliance & pay-readiness
Every sub on your roster, ready to start and cleared for payment.
COIs, licenses and lien waivers for every sub, on one roster. See who can start and who can get paid, without chasing paperwork.
14 days free. No credit card. Set up in about 10 minutes.
| Sub | Start | Payment |
|---|---|---|
| Summit Roofing LLCRoofing. All documents on file | Ready to start | Cleared for payment |
| Bright Electric IncElectrical. License expires 01/09/2027 | Action needed | Cleared for payment |
| Delgado FramingFraming. Lien waiver not uploaded yet | Ready to start | On hold |
| Northside PlumbingPlumbing. COI and license missing | Not ready | On hold |
2 of 4 ready to start, 2 of 4 cleared for payment. Based on the requirements you set.
One missing document can get expensive.
At your premium audit
If you paid a sub and cannot show a valid certificate for that time, the auditor may add their payroll to your premium base.
When someone gets hurt
If a sub has no workers' comp and their employee is injured on your job, the claim can land on you, depending on your state.
General information, not advice. Ask your agent how this applies to you.
How it works
- Step 1
Paste your roster from Excel
Copy your subs, paste them in, done. Pick what you need from each trade: COI, license, workers' comp, OSHA cards.
- Step 2
Subs get one link
It lists what is missing. No account, no app. A PDF or a phone photo is enough, and they see what is left.
- Step 3
You confirm
Check each document against the original. On Pro, AI fills in the values and marks anything uncertain. Nothing counts until a person confirms it.
- Step 4
Reminders go out on their own
90, 30, 7 and 5 days before something expires, that day and the day after. You only hear about what needs you.
Built for contractors without an office full of staff
Ready to start, per job
Before a sub shows up, see whether every document you asked for is on file and meets your requirements for that job.
Check before you pay
Enter a payment date and see Cleared or On hold, with the reason. You can still pay anyway, and your reason stays on record. No money moves through GC Roster.
Policy renewals all year
Policies run out at different times. GC Roster watches every date, chases the sub and tells you only when something is still open.
Lien waivers collected and tracked
Ask for a waiver with each payment and see what came in. We do not provide forms or review what a waiver says.
Ask the broker directly
One click sends the sub's insurance broker a link for that sub only. The sub gets a copy.
Your requirements, your rules
Limits per coverage, additional insured, waiver of subrogation, licenses and OSHA cards. You decide what a sub needs.
Ready when the auditor asks
Reports per job show who met your requirements when, including gaps. Every original stays on file.
Up and running in minutes
No sales call, no setup project. Sign up and paste your list today.
W-9s and 1099 prepComing soon
Collect W-9s through the same link and know in December who is still missing, not during 1099 season.
Simple pricing
Starter
For 1 or 2 jobs at a time.
$79 / month
or $790 / year
- Up to 25 active subs
- 1 user
- COIs, licenses, workers' comp and OSHA cards
- Red, yellow and green status for every sub
- Automatic reminders
- Upload link, no login for subs
- W-9 collection (coming soon)
Pro
Most popularFor contractors running several jobs at once.
$149 / month
or $1,490 / year
- Up to 75 active subs
- 5 users
- Everything in Starter
- Lien waiver tracking
- Payment check before you pay a sub
- AI reads your documents and compares them to your requirements
- Request documents from the broker
- Team members and roles
- PDF and CSV export
Business
For larger subcontractor lists.
$249 / month
or $2,490 / year
- Up to 200 active subs
- Unlimited users
- Everything in Pro
- Export for insurance audits
- 1099 list (coming soon)
- Several companies or locations in one account
- Priority support
14-day free trial. No credit card. A sub counts as active once they were on a project in the last 12 months.
More than 200 active subs? Contact us. Prices exclude applicable sales tax.
Questions
Do my subs need an account?
No. They open a link from an email, on a phone or a computer, and upload a PDF or a photo.
What if the AI reads something wrong?
It only makes a suggestion. You compare it with the original side by side, fix what is off, and confirm. Uncertain values are marked. Nothing counts until a person confirms it.
Is this insurance or legal advice?
No. We show whether documents meet the requirements you set. A certificate is only evidence and does not change a policy. Questions about coverage belong with your agent or attorney.
Do you check lien waivers?
No. GC Roster only collects and tracks lien waivers. It does not provide waiver forms, review their content, or determine whether a waiver is valid or enforceable. Requirements vary by state. Consult your attorney.
Can I collect W-9s?
Not yet. W-9s and a 1099 prep list are coming soon.
Can I talk to someone?
We work by email. Write to us and we reply within one business day. There is no sales call to sit through.
Can I cancel?
Yes, any time from your account. Your plan runs to the end of the period you paid for.
Email us. We reply within one business day. Already signed up? Sign in